WSS Admin Guide

Using the Search and Sort Functions

Web Security Service includes a search function, which allows you to:

• Change the number of records to display
• Locate data using basic or advanced functions
• Sort the list

Changing the number of returned records

The top of the Search panel includes options for displaying the number of returned records and for paginating through multiple pages.

The list shows 20 records per page by default. You can change this number.

To change the number of records per page:

• In the Records Per Page box, change the number by selecting from a list.
• Click Search.
  The list adjusts accordingly.

Using the Filter

The top of the list includes a Filter field that searches only on displayed records, unlike the options on the Search panel. As you enter characters in the field, the list adjusts to display only the records that match your entry.

The search returns matching records found in any column, including Actions, of any record that is displayed in the list, based on Records Per Page.

Note: The Filter text box is disabled if Records Per Page is 200. Select a different value if you want to use the Filter box.

To use the Filter text box:

• If necessary, change the number in Records Per Page to broaden your search.
• Enter a few characters (maximum of 200) in the Filter text box.
  The list displays records that match the characters you entered. The matching characters can be in any column of any displayed record.
• Refine your search:
  - Press the Backspace key to erase some characters or type more characters as required.
  - Use a space between character strings. The list adjusts accordingly. If there are no matches you see the message 'Displaying 0 records.'
• To restore the original list, clear the Filter text box of entries.
  The restored list uses your current Records Per Page number. For example, if you previously changed this number from 20 to 50, the number of displayed records is restored to 50.

Performing basic and advanced searches

You use the Search panel to perform basic and advanced searches. The basic search allows you to search in one column, while the advanced search allows you to specify up to four columns and four associated match criteria. The search results include matching records that might not appear on the page, unlike the Filter box that works only on the current list.

To perform a basic search:

• On the Management Portal, select the tab where you want to do the search.
  The tab opens with the Search panel at the top of the page.

• In the Search Field box, select the column you want to search.
  The selections correspond to the list's column headers, except the Action column.
• In the Search Text box, type the text string that Match Criteria uses as a basis for comparison.
  The search text can be a word, part of a word, or multiple words
• Click Search.
  The list shows matching records, or the message list is empty if no records are found.

To perform an advanced search:

• Select the tab to display the launch page, if not already displayed.
• Click Advanced Search.


The query panel adds a second Search Field option. You can now search on two columns or search the same column for two different values.


• From the Search Field drop-down menu, select the column you want to search.
  The selections correspond to the list's column headers, except the Action column.
• From the Match Criteria drop-down menu, select an option from the drop-down list.
  The following table describes the match criteria options.

Advanced Search Criteria	Description
Contains	Applies to alphanumeric searches. Returns records containing the alphanumeric string in Search Text. The search string can be in the beginning, the middle, or the end of the returned results.
Does Not Contain	Applies to alphanumeric searches. Returns records except those that do not contain the alphanumeric string in Search Text. The string can be in the beginning, the middle, or the end of the returned results.
Matches Exactly	Applies to alphanumeric searches. Returns records with values that exactly match the alphanumeric string in Search Text. If the field you are searching enforces uniqueness and a match is found, the search returns one record.
Does Not Match Exactly	Applies to alphanumeric searches. Returns all records with values that are not exactly the alphanumeric string in Search Text. For example, if your string is xyz, the search returns all records that are not exactly xyz.
Less Than	Applies to numeric searches. Returns records with values that are less than the number in Search Text. For example, if Search Text = 6, the search returns records with values from 1 to 5.
Greater Than	Applies to numeric searches. Returns records with values that are greater than the number in Search Text. For example, if Search Text = 6, the search returns records with values from 7 to n.
Less Than or Equal To	Applies to numeric searches. Returns records with values that are less than or equal to the number in Search Text. For example, if Search Text = 6, the search returns records with values from 1 to 6.
Greater Than or Equal To	Applies to numeric searches. Returns records with values that are greater than or equal to the number in Search Text. For example, if Search Text = 6, the search returns records with values from 6 to n.

• In the Search Text box, type the text string that Match Criteria uses as a basis for comparison.
• To search in another column, or to use another criteria for the same column, click Add Search Box.
  A new set of advanced criteria options appears. You can add up to four search criteria. Each added criteria assumes an 'and' operator, which means all conditions must be met.
  Based on the example, the search returns records with:
  - Full Name values containing abc and
  - Email addresses that do not exactly match xyz and
  - Status as Active
• Click Submit.
  The list shows matching records, or the message list is empty if no records are found.